Provide professional assistance and education on disaster from such agencies as follows: AmeriCorps, Palmetto Disaster, SBA, etc… Success of this process is dependent not only on our effort and expertise, but also on your cooperation, personnel's skill, effort, mental support and willingness to work as a team.
SCOPE OF SERVICES
The Long Term Recovery Process should be initiated and supported, but not dominated by a local governmental body. This is because the process will inevitably lead to necessary public decisions and resulting actions. It is also important for local citizens to know their local elected officials are actively engaged and will follow through with any resulting recommendations.
Leadership is critical to the success of Long Term Recovery Planning. Although this process should be initiated by local government, its leader can come from any of the local community sectors that form the Community’s Long Term Recovery Group (LTRG). In addition to local government, these sectors include local citizens, businesses, nonprofits and faith-based organizations.
This group is made up of local community leaders from local citizens, government, businesses, and nonprofit/faith-based organizations who are willing to volunteer their time to design and implement a Local Community Recovery Plan. The size and composition of this group is dependent on the characteristics and needs of the community. However, it is recommended the group, to the extent possible, have equal representation from each sector so as to achieve balanced deliberations. Once the LTRG has been finalized, its first order of business should be to establish a Community Recovery Vision, which will direct and inform its decisions during planning.
What are the community’s vital long term recovery needs, which when met, will transform it from its current status to a position equal to or even superior to its pre-disaster condition?
These needs may fall into any of the six National Disaster Recovery Framework (NDRF) recovery support functions, which include: a) Community Planning and Capacity Building, b) Economic, c) Health & Social Services, d) Housing, e) Infrastructure Systems, and f) Natural and Cultural Resources. Once identified, these vital long range community needs should be organized into recovery and/or resiliency projects. Projects that must be included in the plan should be presented in a summary format. However, when conducting project planning, it is important to be aware that some information gleamed from the process may be needed to create Request for Proposals (RFPs) to outsource work. When referring to RFPs, the more detailed projects are defined, the less likely vendors bidding on project RFPs will have difficulty completing their work without issues. Thus, even though the Community Recovery Plans should only include summary project explanations, projects should be defined with as much detail as feasible. This detail could consist of the project’s scope to include: a) the objective, b) a list of deliverables, c) a list of milestones indicating the project’s progress, d) technical requirements, and e) any project limitations and/or exclusions. Project work plans often contain: a) a definition of the work to be done, b) an estimate of the time required to complete the work, c) the estimated cost of the work, d) a list of required resources, e) the individual(s) responsible for the work, and f) a list of monitoring points where the work progress can be gauged. Planning for recovery projects must include enough detail to ensure all RFPs issued will clearly define the needs and all actions necessary to address them. Once all of the recovery projects are identified and assigned a recovery value, the LTRG will need to assign each project a community priority ranking using input from citizens. This will be useful should unforeseen circumstances make it impossible to complete all projects and require a decision on what projects will be left undone.
What are the additional resources, if any, not included in the projects necessary to successfully complete each of the recovery project work plans?
Each project budget should include the sum of the cost estimates for all project work plus any additional costs for required resources not included in work package estimates. Examples could include raw materials, human resources, contractors, risk insurance, and/or overhead. Each recovery project budget should include a list of budget line items and a narrative for each line item. Each narrative should contain an explanation comprised of the quantity and rationale for the budgeted amount. Page 3 of 18 Narratives for human resources may include the number of Full Time Equivalent (FTE) positions and position titles, if applicable. When budgeting human resources ensure the costs are inclusive of benefits. It is also advisable to include a contingency line item for unexpected costs. This is customarily calculated as a percentage of the total of other costs.
What is the funding and/or solicitation strategy that will be used to finance the budget for each of the recovery projects that need funding?
This strategy should detail the approach the community will use to obtain the money required to pay for its recovery projects, which require funding. It should include all projected funding sources, the actions needed to secure the funding, a breakdown of costs specific to this strategy, if any, which must be allocated across other project budgets, and a budget narrative as outlined above.
What is the communication strategy that will be used to reach out to the community’s local citizens to make sure they are informed, get them involved in the process and maintain their interest?
It is very important for the recovery plan to incorporate comprehensive citizen involvement to ensure the plan contains all unmet community and citizen needs essential for its recovery. This outreach should be inclusive of non-English speaking populations, senior citizens, and individuals with disabilities. This should result in a recovery plan aimed, to the greatest extent possible, at restoring a full spectrum public and private recovery. Again, include a breakdown of costs specific to this strategy, if any, which must be allocated across other project budgets, and a budget narrative as outlined above.
What strategies will be used to ensure the plan will be monitored and/or evaluated for success and accountability, and updated as needed during the implementation process?
The recovery plan must include procedures for monitoring its progress, successes, modifications and lessons learned, if any. This will ensure the LTRG receives the information needed to make thorough decisions, and be accountable to funders and the community. Once again, include a breakdown of costs specific to this strategy, if any, which must be allocated across other project budgets, and a budget narrative as outlined above.
Implementation of the Recovery Plan
Implementation of the Community Recovery Plan is a process, which will vary by community. During plan execution, the LTRG must periodically evaluate information obtained through monitoring procedures and be prepared, if necessary, to make plan modifications and/or adjustments. This will ensure the plan has the highest probability of overcoming the inevitable challenges and roadblocks characteristic of such endeavors. The willingness to effect necessary plan changes informed by ongoing data collection, performance analysis and benchmarking will maximize plan results. In this way, each community’s leadership and LTRG will provide accountability to stakeholders and ultimately complete the most comprehensive community recovery possible.